Don’t Lose Your Photos: Photography Backup Workflow

Are you worried about losing your precious photos due to a computer crash or accidental deletion? Don’t worry, we have the solution for you. In this blog, we will discuss the importance of having a photography backup workflow and how it can save you from the heartbreak of losing your photos. With the right backup system in place, you can rest assured that your photos are safe and easily accessible whenever you need them. From cloud-based storage to external hard drives, we will explore the various options available to protect and preserve your treasured memories. So, let’s dive in and learn how to create a photography backup workflow that works for you.

Don’t Lose Your Photos: Photography Backup Workflow

Hey everyone, photography is mostly a hands-on creative job or hobby. You spend time out on location, having fun experiences, and capturing amazing shots. However, today I want to talk about the part of the job we don’t usually share online and don’t really talk about that much, which is the whole post-photo shoot workflow.

Downloading and Backing Up

After a photo shoot is finished, I immediately download my memory cards and back them up. Whether I’m at home or on a destination job overseas, my shooting day is only finished once I download and back up my cards. I like to use an SSD drive to keep all my photos and footage in various locations as soon as possible. This ensures the safety of my files, especially in case of theft or damage to my camera or laptop.

File Naming System

When I’m ready to download a photo shoot, I make a new folder and start by naming it with the date backwards (year, month, day). Then, I add a hyphen and the type of photo shoot it was, followed by the client’s name. This helps keep all my work in chronological order, making it easy to find files when needed.

Backup Strategy

The general rule of thumb when it comes to keeping files safe is the 321 method – having three copies of your photo shoot, with at least one of them being offline. Personally, I edit from an SSD, and then have two NAS systems which are essentially copies of each other stored in separate locations. The last backup is online, ensuring the safety of my files.

Editing Workflow

My general workflow for editing involves using Photo Mechanic to cull my photos, followed by editing in Lightroom and finally exporting the high-res images. I then replace the old backups with the new version of the folder for my SSD after the photos have been delivered and the client is happy.

With our photo shoot downloaded and safely backed up, it is time to start editing again.

If you want to learn more about my complete editing workflow, or potential workflows for different editing software, feel free to check out the linked videos below!

Don’t Lose Your Photos: Photography Backup Workflow

What is a Photography Backup Workflow?

A photography backup workflow is a system for safely storing and organizing your photography files to prevent loss. It involves creating multiple copies of your photos and storing them in different locations to ensure they are not lost in case of hardware failure, theft, or other unforeseen events.

Why do I need a Photography Backup Workflow?

Photography files are precious and irreplaceable. As such, a photography backup workflow is essential to protect your work from being lost due to equipment failure, file corruption, or accidental deletion.

What are the key components of a Photography Backup Workflow?

The key components of a photography backup workflow include regular backups to multiple storage devices (such as external hard drives and cloud storage), organizing and categorizing your files for easy access, and implementing a system for backing up and archiving your work on a regular basis.

How do I create a Photography Backup Workflow?

To create a photography backup workflow, start by organizing your files into a clear folder structure. Next, invest in reliable external hard drives and cloud storage for off-site backups. Finally, establish a regular schedule for backing up your files and test your backup systems to ensure they are working properly.

What are the best practices for maintaining a Photography Backup Workflow?

Some best practices for maintaining a photography backup workflow include keeping multiple copies of your files, labeling and dating your backups, storing your backups in different physical locations, and regularly checking your backup systems to ensure they are working properly.

I hope you find useful my article Don’t Lose Your Photos: Photography Backup Workflow, I also recommend you to read my other posts in my blog at this link.

If you need help with anything join the community or do not hesitate to contact me.

Best of luck! and follow your passion.

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